Procurement flow
Purchases follow a flow with steps and approvers set by the laboratory. The supplier answers the quote through a link, the answers are compared on screen and receiving with the invoice XML creates the bill.
What you'll find in this area
Request with approval.
The analyst enters the request, which goes to approval according to the configured flow, with steps and approvers.
Quote by link.
The supplier gets a link with access restricted to that quote and enters price, lead time and terms, with no user in the system.
Quote comparison.
The answers sit side by side on a quote map, and the team picks the winner.
Purchase order.
The chosen quote creates the order, which can go through approval before being sent to the supplier.
Receiving and the bill.
At receiving, the supplier invoice XML is attached and the bill is created from it. The system prevents a second bill for the same receipt.
Inspection at receiving.
Received material can be inspected and approved or rejected.
Supplier evaluation.
Each order can be scored on quality, delivery, price and communication, and the history stays in the supplier record.
Quotes recorded in the system
With the quote in the system, the comparison and the choice are recorded for reference.
Supplier history.
Past evaluations help decide the next purchase together with price and lead time.
Purchasing linked to finance.
The quote becomes the order, the order becomes the receipt and the receipt becomes the bill, with no re-keying.
Frequently asked questions
Does the supplier need access to the system to quote?
No. They get a link with access restricted to that quote and answer there.
Can a purchase go out without approval?
It depends on the setup. The procurement flow has steps and approvers set by the laboratory.
Does receiving create the bill?
Yes. With the invoice XML attached and the receipt confirmed, the bill is created from it.
How do I choose the supplier?
By comparing the quotes and by each supplier's evaluation history.
See finance with your laboratory's routine
In the demo, we show a completed work order reaching billing, accounts receivable and the management view. We also check which tax routines and integrations apply to your case.