Full procurement flow
An expired reagent on the shelf is money in the bin, and it almost always starts with an uncontrolled purchase: someone asked over chat, another quoted from memory, and nobody saw the shelf life. Here the whole cycle is tied together, from request to payment. The supplier quotes through a link, you compare on screen, and receiving already becomes the payable.
A purchase only goes out after whoever has to approve it.
The analyst requests, the manager approves, inside the workflow you design (steps, order, who approves each one). Nothing is bought outside the flow.
Suppliers quote through a link, no login to your system.
They open a tokenized link and answer price, lead time, availability and validity right there. You compare the offers on screen, not in a tangle of emails.
The chosen quote becomes the supplier's order.
Once the price is set, the purchase order comes out ready to send. What was negotiated is exactly what goes on the order.
Goods received already generate the payable.
Attach the NF-e XML at receiving and the bill is created automatically. The invoice does not sit lost waiting for someone to post it.
Know who to trust on the next purchase.
Score the supplier 1 to 5 on quality, delivery, price and communication, with history per supplier. The next buying decision comes from what already happened, not a hunch.
Compare quotes side by side, not in email.
Supplier answers sit on one screen, price against lead time against validity. The choice comes from the comparison, not from who replied fastest.
Purchasing talks to finance from the start.
What was quoted becomes the order, the order becomes the receiving, the receiving becomes the bill. The data doesn't get lost between who buys and who pays.
Quoting that doesn't live in WhatsApp
Quoting reagent over messages is where the price gets lost and comparison turns into a guess. Here's how the link and the history take the decision out of gut feel.
Shelf life on the quote, not just price.
A reagent near expiry is a sure loss. On the link, the supplier answers validity alongside price and lead time, so you compare the batch that lasts against the one that arrives nearly expired, not just whoever charges less.
The score of who already delivered counts.
Every purchase logs the supplier's rating on quality, delivery and communication. On the next quote, the one who delivered on time last time starts ahead, even if another undercuts by a cent.
Frequently asked questions
Does the supplier need access to my system to quote?
No. They open a tokenized link and answer price, lead time, availability and validity right there. You compare the offers on screen, with no login created for anyone.
Can a purchase go out without approval?
Not if you don't want it to. The procurement flow has steps and approvers you design. The analyst requests, the manager approves, and nothing is bought outside the flow.
Does receiving the goods generate the payable?
It does. You attach the NF-e XML at receiving and the bill is created automatically, classified by the supplier record. The invoice doesn't sit lost waiting for someone to post it.
How do I decide which supplier to buy from?
By the on-screen comparison and the history. You score each supplier 1 to 5 on quality, delivery, price and communication, so the next purchase comes from what already happened.
Stop running your LIMS and ERP as two systems.
See the work order become an invoice, the P&L update and the electronic invoice go out, live, with your lab's routine. Book a demo and find out how much time and revenue you leave on the table running two systems.