Your entire environmental lab, from the sampling campaign to the report
Multiple sites, tight deadlines and a stack of regulations to cross-check. Gerencialab organizes the sampling campaign, captures every sample with GPS even with no signal, and evaluates each result against the right limit, from effluent to surface water.
An environmental lab runs differently, and the software has to get that
The sample doesn’t show up at the front desk: your team goes into the field, hits dozens of sites a day across rivers, wells, treatment plants and emission points, and comes back with a regulatory deadline ticking. When that lives in spreadsheets, clipboards and stray phone photos, the campaign turns into rework. Here it turns into a predictable routine.
The periodic campaign builds itself.
Set up recurring sampling once (monthly, quarterly, biannual) and the system generates the work orders each cycle from the sampling rule. You don’t rebuild it from scratch every round.
Fewer miles driven, lower field cost.
The day’s itinerary comes out with the route optimized across many sites and the logistics cost (fuel and vehicle) already calculated, so you know what each campaign costs before the car leaves.
The collector always knows where to go.
They get the day’s route, including via WhatsApp, and management tracks how the campaign is progressing in real time.
Sampling cost stops being a surprise.
The calculator factors in travel, equipment and sampling items, and that breakdown follows from the contract all the way to the sampling sheet, so you bill what you actually spent.
The sample is born at the site, with GPS, photo and chain of custody, even with no signal.
The sampling app works offline and syncs when the connection returns. Every sample leaves the field tied to its point, with location and photo, so the origin is never one word against another.
- Records sampling, data and photos offline, syncs on its own later.
- Every sample tied to its point with GPS captured.
- Photo of the site at the moment of collection, attached to the sample.
Field sampling that works deep in the field, with no signal
The worst moment for an app to freeze is when the collector is on a riverbank, no 4G, with five sites left before lunch. The sampling app works offline and syncs when the connection comes back, so the day’s campaign doesn’t depend on signal.
No signal, nothing lost.
The collector records the sampling, the data and the photos with no internet at all. When the signal returns, everything syncs automatically, with no retyping back at the office.
Where the sample came from stops being one word against another.
Every sampling is tied to the site with GPS captured. If a client or agency questions a sample’s origin, the location is on the record.
The site condition stays documented.
A photo of the sample and the site at the moment of collection, attached straight to the sample, for when the state of the collection is questioned later.
The collector retypes nothing in the field.
Every point is already catalogued by location type, so in the field it’s just a selection, no rework and no typos on the riverbank.
One sample, several regulations, automatic evaluation
This is the environmental headache: the same result has to be checked against the applicable regulation, and the reference shifts with the matrix and the discharge destination. Instead of living in the analyst’s head, the regulations sit in the system as references and the result is compared against the legal limit on its own.
The legal limit lives in the system, not in your team’s memory.
Record the limits and references your lab uses, from effluent discharge limits to the other resolutions within your scope, just once.
Pass or breached: you see it on the spot.
The result comes out compared against the applicable regulation, so it’s clear what’s within the limit and what isn’t, with no table to check by hand.
Each matrix with its own service specification.
Register the methods and parameters of your scope (pH, BOD, COD, metals, nutrients and whatever else your lab runs) and build the spec per matrix, from surface water to effluent.
Monitoring campaigns bill correctly.
Combine field collections into a composite sample with a defined billing rule, the way periodic monitoring demands, with no manual fix at invoicing.
From result to report, with end-to-end traceability
A loose result doesn’t make a trustworthy report. The system carries the sample from technical review to the signed document with every step recorded, so when the client or the agency asks for an explanation, you reconstruct the whole history instead of hunting for it.
An out-of-range result doesn’t slip through.
The check happens before release, so no wrong value reaches the client’s report.
The report comes out in your style, filled in for you.
Configurable templates with header, footer, logo and signature, and the PDF comes out with variables filled in automatically, no document built by hand.
You know which template produced each document.
The report is signed and the template is version-controlled, so an old report is never orphaned from its layout.
The sample’s whole story stays recorded.
From proposal to sample, from analysis to report, each sample carries the record of who did what and when, ready for when someone asks.
One sample checked against several regulations becomes a signed, traceable report.
Your lab registers the regulations as references and the system compares each result against the applicable limit. The report comes out signed by the technical lead, with a version-controlled template and the sample’s whole history preserved.
- Result already compared against the regulation the lab registered.
- Report signed by the technical lead, with a version-controlled template.
- An ALCOA+ audit trail keeps who did what and when.
Accreditation-ready, without it becoming a separate project
An ISO/IEC 17025 audit doesn’t have to be a two-week binder-building marathon. The system was built supporting the standard’s requirements and the ALCOA+ data integrity principles, so the binder stays ready all year.
The standard comes built in, no add-on.
Accredited scopes, analytical quality control, equipment, calibration and documentation in the same system, supporting the ISO/IEC 17025 requirements.
The past can’t be erased.
Records stay attributable, legible, contemporaneous, original and accurate (ALCOA+), and the audit trail preserves the history, exactly what the auditor asks for.
Equipment with expired calibration won’t run.
Calibration plan and validity with an expiry traffic light, and a block on use once it lapses, so you never release a result from equipment that’s out of date.
Quality control to the 17025 standard.
Reference material (CRM) control and evaluation rules aligned with the standard, ready for when the assessor asks.
What an environmental lab uses every day
All in the same system, no hidden add-on and no surprise fee per feature.
Sampling & Logistics.
Routes, scheduling, recurring sampling and an offline app with GPS, so the campaign runs without depending on signal.
Samples.
Receiving, containers, QR/barcode labels, photos and tracked disposal, so no sample gets lost.
Lab & Analyses.
Methods, parameters, execution, review and import of results from instruments and spreadsheets, with no reading retyped.
Quality & Equipment.
Calibration, maintenance and nonconformities, to pass an audit without a task force.
Reports & Templates.
Templates, signature and report PDF, with your lab’s own identity.
Finance.
Payables and receivables, invoicing, reconciliation and P&L, to close out the campaign cycle in the same place.
Frequently asked questions
Does the sampling app really work without internet?
It does. The collector records sampling, data and photos offline, and everything syncs when the connection returns. Built for campaigns at remote sites.
Can I compare a result against regulatory limits?
Yes. You register regulations as evaluation references and the system compares each result against the applicable legal limit.
Does the system interface with the instrument in real time?
Gerencialab imports results from instruments and from spreadsheets. It’s not a real-time serial interface, it’s import, which covers the workflow of most environmental labs without depending on instrument drivers.
Can I schedule recurring monitoring sampling?
Yes. Automatic work-order generation creates the orders from the sampling rule, so the periodic campaign runs without you rebuilding everything each cycle.
Is it suitable for ISO/IEC 17025?
Yes. The system natively supports the standard’s requirements, with accredited scopes, quality control, calibration and an ALCOA+ audit trail.
Does sampling capture the location?
Yes. Every sampling is linked to the registered point, with GPS captured, so the sample’s origin stays traceable.
See Gerencialab running a monitoring campaign, with your sites and your regulations.
Book a demo and see, with your data, the collection come in from the field with no signal, the result already compared against the regulation and the report come out signed.