How do you compare a LIMS with a laboratory management platform?
Compare practical needs: traceability, quality control, sampling, sales, finance, implementation and integration. The best scenario depends on your laboratory's scope and on the features you really need.
Criteria to evaluate laboratory software
A LIMS organizes the sample lifecycle. A laboratory management platform can also bring together quality, sampling, sales and finance. Use these questions with any vendor, Gerencialab included.
| Criterion | Question to ask the vendor | How to check it in Gerencialab |
|---|---|---|
| Traceability | Can I retrieve the full history of a sample? | Request a demo of a sample and the records linked to it. |
| Quality | Which controls are native and which require another system? | See the quality (QMS) page and the requirements map. |
| Instrument data | File import or continuous serial reading? | Ask for a test with a representative file from your instrument. Continuous serial capture is not available in the current version. |
| Sales | Is the CRM included in the plan? | Confirm in the proposal whether the sales module is part of the scope. Sales module available according to plan. |
| Finance | Which tax documents and routines are covered? | Ask for a demo of the finance flow and confirm tax coverage for your operation. Tax document issuance depends on the document type, the location and the available integrations. Confirm coverage for your operation in the demo and in the proposal. |
| Implementation | Which data is migrated, when, and with which acceptance criteria? | Require a written implementation scope, with data, stages and acceptance criteria. |
| Data export | How does the vendor hand over my records when I leave? | Ask for a demo of the data export and the available formats. Data can be exported per module as XLSX, CSV, PDF or ZIP. Full handover of the data at the end of the contract is covered in the contract. |
Comparison criteria, question to ask the vendor and how to check it in Gerencialab
Traceability
- Question to ask the vendor
- Can I retrieve the full history of a sample?
- How to check it in Gerencialab
Request a demo of a sample and the records linked to it.
Quality
- Question to ask the vendor
- Which controls are native and which require another system?
- How to check it in Gerencialab
See the quality (QMS) page and the requirements map.
Instrument data
- Question to ask the vendor
- File import or continuous serial reading?
- How to check it in Gerencialab
Ask for a test with a representative file from your instrument.
Continuous serial capture is not available in the current version.
Sales
- Question to ask the vendor
- Is the CRM included in the plan?
- How to check it in Gerencialab
Confirm in the proposal whether the sales module is part of the scope.
Sales module available according to plan.
Finance
- Question to ask the vendor
- Which tax documents and routines are covered?
- How to check it in Gerencialab
Ask for a demo of the finance flow and confirm tax coverage for your operation.
Tax document issuance depends on the document type, the location and the available integrations. Confirm coverage for your operation in the demo and in the proposal.
Implementation
- Question to ask the vendor
- Which data is migrated, when, and with which acceptance criteria?
- How to check it in Gerencialab
Require a written implementation scope, with data, stages and acceptance criteria.
Data export
- Question to ask the vendor
- How does the vendor hand over my records when I leave?
- How to check it in Gerencialab
Ask for a demo of the data export and the available formats.
Data can be exported per module as XLSX, CSV, PDF or ZIP. Full handover of the data at the end of the contract is covered in the contract.
Areas Gerencialab connects in a single platform
The modules share the same client, sample and service records. Open each area to see its features in detail.
Operations and LIMS
Work orders, sample intake with barcodes, analyses, review and release of reports.
Quality (QMS)
Documents, nonconformities and corrective actions, internal audits, risks and opportunities, and analytical quality control.
Sampling
Sampling plans, route planning and an app with photos, signature, GPS and checklist. Offline mode is validated on the device during implementation.
Sales management
Opportunity pipeline, proposals with contract review and a client portal. Sales module available according to plan.
Finance
Billing, accounts payable and receivable, and bank reconciliation. NFS-e service invoices issued under Brazil's national standard, depending on the municipality joining it, an A1 digital certificate and the company's tax setup.
Indicators
BI dashboards with queries about the operation and a management P&L to follow the laboratory's results.
Modules available according to the contracted scope.
If you already use a system
Spreadsheets, another LIMS or an ERP: switching systems takes planning. These points help you evaluate the change before you decide.
Data and formats
List which data needs to be migrated, such as clients, methods and results history, and which formats it is in today.
Integrations
Identify what must stay connected, such as the ERP, instruments and report delivery to clients.
Parallel period
Define how long the current and the new system will run together and how records will be checked.
Acceptance criteria
Agree in advance on how the team will confirm that migration and setup are correct.
Training
Plan training by role, from sample intake to report release and finance.
The schedule depends on the number of methods, the data history, the integrations, the contracted modules and the teams' availability. The estimate is presented after the initial assessment.
Understand the implementation planHow to use this page
This page does not compare vendors by name or give scores. It gathers questions you can take to any evaluation, Gerencialab included. If a criterion that matters to your laboratory is missing, talk to our team.
Want to compare with your scenario?
See in the demo how each criterion works in practice. Free online demo, about 30 minutes long. Our team adapts the examples to your laboratory's routine.