Financial management connected to work orders and the laboratory
Track billing, accounts payable and receivable, cost centers and financial indicators in an environment connected to operations. Check in the demo which tax routines and integrations are available for your laboratory.
Illustrative system screen. Demo data that does not represent client results.
Finance routines
Finance uses the same client, proposal, contract and work order records as the laboratory. This helps reduce re-keying between operations and billing. See each routine in detail.
Billing and NFS-e
Each contract has its own billing rule. The system builds the invoice from the work order items, such as samples and parameters, with the prices from the proposal or contract. The due date follows the payment terms set in the proposal and contract.
See detailsAccounts receivable
Each invoice stays visible from issue to settlement, with filters by client, work order, contract, due date and payment method. Overdue invoices are grouped by aging band, which helps prioritize collection.
See detailsPayment reminders
The laboratory sets up reminder rules tied to the due date, before or after it. The system finds the open invoices that match each rule and sends the reminder through the configured channel.
See detailsAccounts payable with value-based approval
The laboratory sets the approval rules for accounts payable: above which amount approval is required, how many levels there are and who approves. This helps separate small expenses from those that need more attention.
See detailsInbound NF-e and field expenses
The supplier invoice arrives as an XML file. The system reads it, identifies the supplier by tax ID and builds the bill with the invoice installments for the team to review. Field sampling expenses also have a place to be recorded.
See detailsCost centers, allocation and operating cost
Revenue and expenses are classified by cost center and P&L category. Shared expenses can be allocated, and the operating cost dashboard shows cost per sample and margin for each period.
See detailsManagement P&L and cash flow
The management P&L (DRE) groups revenue and expenses by the categories of the configured chart of accounts, based on the entries recorded in the system. Cash flow projects inflows, outflows and provisions by day, week or month.
See detailsProcurement flow
Purchases follow a flow with steps and approvers set by the laboratory. The supplier answers the quote through a link, the answers are compared on screen and receiving with the invoice XML creates the bill.
See detailsBank reconciliation and close
The bank statement is imported and compared with the entries in the system. The system suggests matches, the team confirms them, and every action is logged. At month end, the close locks editing of that period's invoices.
See detailsTax documents and coverage
Tax document issuance depends on the document type, the location and the available integrations. Confirm coverage for your operation in the demo and in the proposal.
The system generates
NFS-e, the Brazilian electronic service invoice
Depends on configurationNFS-e service invoices issued under Brazil's national standard, depending on the municipality joining it, an A1 digital certificate and the company's tax setup. The invoice starts from the bill created in the system.
Not in the current version
NF-e for products
Requires case assessmentIt is not part of the current version. For the laboratory's services, the tax document is the NFS-e. Labs that also sell products should assess their case with our team.
The system imports
Suppliers' NF-e XML files
In accounts payable, the system reads the supplier invoice XML, identifies the supplier by its tax ID (CNPJ) and creates the bill with the invoice installments. It warns when the same invoice has already been imported.
What the NFS-e depends on
- The municipality joining the national NFS-e standard.
- The company's A1 digital certificate.
- The company's tax setup, such as tax regime, rates and service codes. Some regimes require prior validation.
- Integration with the national tax environment, tested and cleared for production during onboarding.
NF-e or NFS-e?
The NFS-e is the invoice for services, used to bill analyses; the NF-e is the invoice for the sale of goods.
ERP integration
Via integrationIntegration available with Omie (clients, suppliers, and accounts receivable and payable). Other ERPs require a case assessment.
How finance shows up in the routine
Illustrative examples of the screens. In the demo, our team shows the same flows with sample data close to your routine.
Illustrative system screen. Demo data that does not represent client results.
From a completed work order to billing
When the work order is completed, the samples and parameters analyzed become available as billing items, with the prices from the proposal or contract. The unbilled services report lists completed work orders that do not have an invoice yet.
See this flow in the demoIllustrative system screen. Demo data that does not represent client results.
Accounts receivable and payment status
Invoices show due date, status and payment method. Settlement can be done one by one or in bulk, and overdue invoices are grouped by aging band to guide collection.
See this flow in the demoIllustrative system screen. Demo data that does not represent client results.
Cost center and allocation
Each expense gets a cost center and a category. A shared expense can be allocated by percentage, by amount or by invoice line, depending on the setup, and the allocation can be saved as a template.
See this flow in the demoIllustrative system screen. Demo data that does not represent client results.
Management view of revenue, expenses and results
The management P&L (DRE) groups revenue and expenses by the categories of the configured chart of accounts, compares periods and checks budget against actuals. It supports management and does not replace accounting.
See this flow in the demoFrequently asked questions
Does finance replace my ERP?
It depends on the case. Finance covers billing, accounts payable and receivable, cost centers and management indicators, linked to work orders. Integration available with Omie (clients, suppliers, and accounts receivable and payable). Other ERPs require a case assessment. Accounting and tax obligations, such as bookkeeping and SPED filings, remain with the laboratory's accountants.
Does the system generate tax invoices?
It generates the NFS-e, the service invoice. NFS-e service invoices issued under Brazil's national standard, depending on the municipality joining it, an A1 digital certificate and the company's tax setup. The NF-e for products is not part of the current version; in accounts payable, the system imports suppliers' NF-e XML files.
How is the P&L (DRE) built?
The P&L is a management report. It is built from the entries classified in the categories of the chart of accounts set up by the laboratory, such as invoices received, bills paid and provisions. Figures change as entries are recorded and can be compared with the budget and with other periods.
Can I bill a public contract with a measurement statement?
Yes. The measurement statement can be generated simple or with analytical parameters, as PDF or spreadsheet, one at a time or in bulk, and sent by email. The format each contract requires should be checked during onboarding.
How does payment approval work?
It is configurable. The laboratory can require approval above an amount, approve automatically below another, use one or two approval levels, define approvers by group and turn on the rule that prevents whoever created the bill from approving it.
Can I see costs and margin by period?
Yes. The operating cost dashboard shows, by period, costs by category, cost per sample and margin. The result depends on the costs and allocations recorded by the laboratory.
See finance with your laboratory's routine
In the demo, we show a completed work order reaching billing, accounts receivable and the management view. We also check which tax routines and integrations apply to your case.