Complete finance inside the LIMS. No separate ERP.
From approved proposal to paid invoice, all in the same system that manages your samples. Billing, electronic invoicing, accounts payable and receivable, real-time P&L, cost centers and procurement. No other LIMS on the market has this built in.
The problem with finance outside the LIMS
Anyone running a LIMS on one side and a finance ERP on the other knows the script: the work order closes, someone opens a spreadsheet, retypes it into the ERP, and two weeks later the service still has not become an invoice. Money sitting idle, daily rework, numbers that never match. Here the invoice is born from the completed work order or the contract, with no re-keying. The collection cost lands in the right cost center. The P&L updates on its own. You stop maintaining two systems and an integration that breaks every week.
Hybrid billing and electronic invoicing
Every client charges differently, and the lab keeps bending the contract to fit the system. Public contracts ask for a measurement statement. The monthly client wants the advance installment. The one-off analysis bills only when the work order closes. Here all three models run side by side, and the invoice is born from what operations already delivered, not from someone re-keying.
Learn moreAccounts receivable and installments
Selling is half of it. The other half is collecting, and that is where the lab usually trips: nobody knows off the top of their head who owes, for how long and how much. Here every invoice stays in plain sight from issue to settlement, and aging shows on screen ready, filtering by client, work order, contract, due date and payment method. You look and you know.
Learn moreAutomatic payment reminders
Clients don't skip payment out of bad faith. They forget. And the lab's finance team loses the whole day sending reminders one by one, in a panic, after the invoice is already overdue. Here the reminders go out on their own, on the cadence you define, before and after the due date, with no one having to remember to hit send.
Learn moreAccounts payable with value-based approval
The person who approves a R$200 reagent cannot be the same one who clears a R$50,000 instrument. But in a spreadsheet everyone approves everything, and the manager becomes a rubber stamp for petty spend while the big purchase slips by with no one watching. Here payments run through real approval authority, by value and by level, with segregation of duties so nobody clears what they shouldn't.
Learn moreInbound invoice import and field expenses
The supplier invoice arrives as an XML file, and in most labs someone sits down to type it item by item, amount by amount, slipping a decimal point now and then. Here you drop the file and the system reads it, identifies the supplier and builds the payable on its own. And the spend that happens out on the road, on sampling day, has a place to land too.
Learn moreCost centers, allocation and cost per OS
Some labs have sold an analysis at a loss for years and never noticed, because the price was a guess. When you don't know what each service costs, that's how it ends. Here cost drops down to the work order level, shared expense allocates across departments with real rules, and you price by the number, not by feel.
Learn moreReal-time P&L and cash flow
Waiting for the accountant to close the month to know whether you turned a profit is deciding by the rear-view mirror. On the 10th, the result is 40 days old. Here the P&L builds itself from paid invoices, paid bills, provisions and budget, so the month's result is on screen now, and tomorrow's cash too.
Learn moreFull procurement flow
An expired reagent on the shelf is money in the bin, and it almost always starts with an uncontrolled purchase: someone asked over chat, another quoted from memory, and nobody saw the shelf life. Here the whole cycle is tied together, from request to payment. The supplier quotes through a link, you compare on screen, and receiving already becomes the payable.
Learn moreReconciliation and close
Reconciling means matching what the system says against what the bank says, and it is where the difference that keeps you up at night on the 30th lives. Here the bank statement comes in imported and matches against the entries, the discrepancy shows before it becomes a hole, and every move carries an author and a date. You close the month knowing the balance is real, not hoping it lines up.
Learn moreFrequently asked questions
Does Gerencialab replace my finance ERP?
For most small and mid-sized labs, yes. It handles billing, electronic invoicing, accounts payable and receivable, P&L, cash flow, cost centers, allocation, procurement and reconciliation. Labs with a large corporate ERP can integrate, but the goal is to stop maintaining two systems.
Does the system really issue electronic invoices?
Yes. Gerencialab issues the customer electronic invoice (NF-e) using your A1 digital certificate, straight from the system. No exporting to a separate issuer.
Can I bill public contracts with a measurement statement?
Yes. The measurement statement comes simple or with analytical parameters, with email delivery and batch generation, the way public contracts usually require.
How does payment approval control work?
By value authority. You set that a bill above a threshold goes to a second approver, with segregation of duties (whoever creates does not approve) and approvers by group or by person.
Can I see what each analysis costs?
Yes. Cost per work order shows revenue, cost, margin and margin percentage for each work order, because finance and operations live on the same base.
Is there expense allocation across departments?
Yes. You allocate a bill by percentage, by fixed value or line by line from the invoice, with reusable templates applied in one click.
Stop running your LIMS and ERP as two systems.
See the work order become an invoice, the P&L update and the electronic invoice go out, live, with your lab's routine. Book a demo and find out how much time and revenue you leave on the table running two systems.