Bank reconciliation and close
The bank statement is imported and compared with the entries in the system. The system suggests matches, the team confirms them, and every action is logged. At month end, the close locks editing of that period's invoices.
What you'll find in this area
Statement import.
Statements in OFX and CNAB 240 or 400 formats.
Suggested matches.
The system compares amounts and dates and suggests matches with payables and receivables. Above a configurable score, a match can be confirmed automatically.
Discrepancies in plain sight.
Entries with no match are shown separately, on the statement or in the system, for the team to handle.
Matching rules.
The laboratory can register rules for recurring entries.
History of each action.
Confirmations, undos and reconciliation adjustments are logged with user and date.
Payment reversal.
A payment recorded by mistake is reversed with a reason, and the reversal stays in the bill's history.
Monthly close.
The close locks editing of the month's invoices. Reopening requires a recorded reason.
Closing the month with a check
Reconciliation shows what already matches between bank and system and what still needs attention.
What is left to reconcile.
The pending list shows unmatched entries for the team to handle before the close.
Close with history.
The close and any reopenings are logged with the reason given.
Frequently asked questions
Do I have to check the statement line by line?
The system compares the statement with the entries and suggests matches. The team reviews the suggestions and handles what was left unmatched.
Which statement formats are accepted?
OFX and CNAB 240 or 400. Other formats should be assessed with our team.
Can a closed month be changed?
Invoices in the closed month are locked for editing. Reopening is possible and requires a recorded reason.
Does finance keep a history of actions?
Yes. Settlements, reversals, cancellations and reconciliation actions stay in the record's history, with user and date.
See finance with your laboratory's routine
In the demo, we show a completed work order reaching billing, accounts receivable and the management view. We also check which tax routines and integrations apply to your case.