Accounts payable with value-based approval
The person who approves a R$200 reagent cannot be the same one who clears a R$50,000 instrument. But in a spreadsheet everyone approves everything, and the manager becomes a rubber stamp for petty spend while the big purchase slips by with no one watching. Here payments run through real approval authority, by value and by level, with segregation of duties so nobody clears what they shouldn't.
Big spend goes up to whoever has to sign.
A bill above the threshold you set goes to the second approver; below the limit, it approves automatically. The manager stops rubber-stamping petty spend and only looks at what matters.
Whoever enters the expense cannot clear their own.
With segregation of duties on, no one approves the bill they created. It is the classic requirement the auditor checks, already handled.
Each value band has its own approver.
Define who approves each band, by group or by person. The expense lands straight with whoever has authority, instead of sitting idle.
Fixed bills enter on their own every month.
Rent, software, accountant: the recurring bill generates its copies on its own, at the frequency you choose (monthly, quarterly, annual) with an end date or count. Nobody forgets to post it.
Split a bill into installments however you need.
Break the bill into installments at any frequency and pay individually, in full or partially, without doing the math by hand.
Pay several suppliers at once.
Select the bills and pay in bulk, choosing the bank account and date. Payment day stops being a queue of screens.
An approved bill is not edited quietly.
To correct it you reverse and recreate, with the reason logged, instead of editing in the shadows. The number that was approved is the number that stays.
The supplier comes in already classified.
Financial nature, cost center and P&L category come from the supplier record, so the expense lands in the right place without someone picking again on every invoice.
A real ERP, with records, accounts and cards
Paying well takes more than a list of bills. There's the supplier record, the source of the money and the payment terms, and all of it lives in here.
Suppliers with ready defaults.
Records with default financial nature, cost center and P&L category, so each invoice lands classified with no rework.
Bank accounts and corporate cards.
Accounts as payment destinations and cards with limit and due day, so you know where the money came from.
Configurable payment terms.
Cash, on terms, in installments: the term comes from what you set, with no recalculating due dates on every bill.
Frequently asked questions
How does value-based approval work?
You define bands: above a value the bill goes up to the second approver, below it approves automatically. Each band has its own approver, by group or by person, so the expense lands straight with whoever has authority.
Can I stop the same person from creating and approving a spend?
Yes. Segregation of duties guarantees no one approves the bill they created. It's the classic control the auditor checks, and it comes configurable.
Do I have to post fixed bills every month?
No. The recurring bill (rent, software, accountant) generates its copies on its own, at the frequency you choose, with an end date or count. Nobody forgets to post it.
Is this a real ERP or just a list of bills?
It's a real ERP, with supplier records, bank accounts and cards. There are defaults per supplier, corporate cards with limit, and configurable payment terms.
Stop running your LIMS and ERP as two systems.
See the work order become an invoice, the P&L update and the electronic invoice go out, live, with your lab's routine. Book a demo and find out how much time and revenue you leave on the table running two systems.