Field cash goes into the system
Fuel, tolls, meals. Field spending always existed and almost never got organized. In Gerencialab the field tech records the expense on the spot and their cash advance is tracked inside the system, tied to the operation and to finance. No more paper notebook that goes missing right before the reconciliation.
The spend goes in on the spot, not from memory at month-end.
The tech logs the expense while the sampling is still fresh, from the field. Nothing is left to remember later or lost on the way.
Cash advances reconcile with no argument.
The amount the tech received is tracked and accounted for inside the system. You know what was spent and what's left.
Field expenses land in finance on their own.
They talk to accounts payable and to cost-center allocation, with nothing retyped by anyone.
Each expense stays tied to the sampling that caused it.
The expense is born next to the sampling, so you know which trip cost what. It's not a pile of loose receipts at month-end.
The tech accounts for the advance without a spreadsheet.
The advance and what was spent sit in the app, in front of the tech and in front of you. Reconciliation becomes a quick check, not a fight over figures.
Cost-center allocation comes out ready.
Since the spend already enters tied to the operation, it distributes across cost centers without anyone opening a calculator afterward.
From field cash to the right price
Whoever doesn't measure the cost of sampling is guessing the price of selling. And a guess in a lab is usually a loss in disguise.
Sampling cost becomes a number, not an estimate.
With expense, travel and advance inside the system, what each route cost stops being a hunch.
You can see the client that's expensive.
Sampling cost tied to the client shows who turns a profit and who only racks up miles. You adjust the price with data in hand.
Finance gets the spend with no rework.
The expense talks to accounts payable and the allocation comes out ready. Nobody retypes a receipt or reconciles a notebook.
Frequently asked questions
Does the tech record the expense in the field?
Yes. They log the spend while the sampling is still fresh, from their own device, without waiting to get back to the office to write it down.
How does the advance control work?
The amount the tech received is tracked and accounted for inside the system. You see what was spent and what's left, no notebook.
Do field expenses reach finance?
They do. The spend talks to accounts payable and to cost-center allocation, with nobody retyping a receipt.
Does this help me know the real cost of each sampling?
It does. With expense and advance tied to the operation, the cost of each route and each client becomes a real number, and you price on top of it.
Show us one sampling route from your operation. We’ll show it running offline.
Book a demo and watch the app capture sampling, photo and signature with no signal, then sync when the network comes back.