Accounts receivable and installments
Selling is half of it. The other half is collecting, and that is where the lab usually trips: nobody knows off the top of their head who owes, for how long and how much. Here every invoice stays in plain sight from issue to settlement, and aging shows on screen ready, filtering by client, work order, contract, due date and payment method. You look and you know.
See the whole installment plan before confirming.
The system shows the full schedule with dates and amounts before you close it. The installments always add up to the total, cent by cent, with none of that rounding gap nobody can find.
Settle one invoice or fifty at once.
Mark as paid with date and payment method, individually or in bulk. Reconciliation day stops eating the whole morning.
Take a partial payment without losing the balance.
The client paid less? Record what came in and the system keeps the balance open, so you do not track the remainder on the side.
Several invoices, one charge.
Consolidate invoices from the same client when it makes sense to bill together, instead of sending one bill after another.
Leftover balance becomes credit, not a headache.
Unused campaign balance stays as client credit and applies to the next invoice, with no need to refund and re-bill.
Cancelling always leaves a trail.
A cancelled invoice records why, and a paid invoice cannot be voided by mistake. Your history stays trustworthy when the auditor looks.
Aging tells you where the overdue money lives.
Open invoices sort by how late they are, so you go after the oldest and heaviest first instead of chasing in the dark.
Filter by contract and see the whole client.
Cross by client, work order, contract or payment method and see everything that client owes in one place, before you approve the next sampling run.
Where collecting really stalls
Aging shows who is late, but the work starts after that: chase the oldest first, forecast what's coming in, and close the whole client in one place.
Lateness becomes a priority queue.
With invoices sorted by overdue band, you go after the oldest and heaviest bill first, instead of calling just anyone.
The whole client on one screen.
Cross by client, contract and work order and see everything they owe together, before you clear the next sampling run for someone already behind.
The receipt forecast comes from what's open.
Invoices coming due show what arrives and when, so the month's cash doesn't hinge on a client paying right on the date.
Frequently asked questions
Can I see aging without building a spreadsheet?
Yes. Open invoices already show sorted by how late they are, on screen, with filters by client, contract, work order and due date. You know who owes and for how long without exporting anything.
What about when the client pays only part?
You record what came in and the system keeps the balance open. The remainder stays in plain sight, with no parallel note.
Can I bill several invoices from the same client at once?
Yes. You consolidate invoices from the same client when it makes sense to bill together, instead of sending one bill after another.
I cancelled an invoice by mistake. Is there no trail?
There is. A cancelled invoice records the reason, and a paid invoice cannot vanish by mistake. The history stays intact for when the auditor asks.
Stop running your LIMS and ERP as two systems.
See the work order become an invoice, the P&L update and the electronic invoice go out, live, with your lab's routine. Book a demo and find out how much time and revenue you leave on the table running two systems.